#Clean email how to
#Clean email Pc

When you recreate your mail profile вЂ“ for instance when the original got corrupted or when you reinstalled your PC and configure Outlook for the first time again вЂ“ and you originally had Outlook configured to leave a copy on the server (POP3 account), it will collect all the e-mails from the server again even when you have received them in a previous configuration. YouвЂ™d then still be able to select with which address you send out your emails.

Outlook 2010 / 2013 / 2016 / 2019 / Office 365ДЇile-> Options->Advanced-> button: Send/Receive-> button: EditвЂ¦-> select the alias account-> uncheck: Receive mail items.

Tools-> Options-> tab: Mail Setup-> button: Send/Receive-> button: EditвЂ¦-> select the alias account-> uncheck: Receive mail items To prevent duplicates from alias accounts (other than removing them), you must configure the alias account not to receive e-mails since they are already being received by the original account To read up on the difference between a separate mailbox and aliases see: About mailboxes, addresses and aliases. When you also have the option configured to leave a copy on the server (POP3 account), both accounts will collect the same e-mail leaving you with duplicates.

In the case of an alias, you would basically have the same account configured twice as all emails from either alias is being received in the same mailbox. When you configure multiple accounts in Outlook, make sure that these are indeed separate accounts and not just aliases for the same mailbox. When youвЂ™ve received multiple emails, all those emails will be verified starting with the first rule again. Keep in mind that if you have even more rules configured that should always trigger вЂ“ for instance that assigns messages to a category or marks it for follow up вЂ“ youвЂ™ll need to sort your rules in the correct order as well.ДЄlso note that the вЂњstop processing more rulesвЂќ would only affect the current message that is being checked. If we would add that action to the first rule and the rule applies to a received message, the action вЂњstop processing more rulesвЂќ will prevent that the second rule will be executed as well. The way to prevent this, is to add the action вЂњstop processing more rulesвЂќ to the rule. Now imagine that you receive an e-mail from me where I have the word Outlook in the subject both rules with apply! So it will get moved out of the Inbox two times and thus create a duplicate. Apply this rule after the message arrives.In this example there are two rules configured The following example will show how this can lead to duplicates. This is because for each e-mail received, Outlook will fire all configured rules against it. Rules, and more specific вЂњMove to folderвЂќ rules, is the most easiest one to get yourself some duplicates.

#Clean email how to

This article discusses the most common configuration issues which lead to e-mail duplication and how to prevent them from happening again. Actually, IвЂ™m not talking about just a single e-mail here but basically all your e-mails and not just twice but LOTS of times. ItвЂ™s probably one of the most annoying things receiving the same e-mail multiple times.